Overview

Job Family: Business Operations

Responsible for the day-to-day operations of the company's business units. Aims to deliver superior service to clients by driving and optimizing the effectiveness and efficiency of people, processes and technology thereby enhancing financial performance, increasing investment capacity, and managing risk. Builds the sustainable repeatable capabilities that support delivery of the highest standards of service and execution. Analyzes and reviews data tools, business processes and operational standards to execute service delivery. Evaluates and ensures that operations meet company objectives, business needs, service agreements and relevant requirements. Researches and monitors external landscape to identify developments and translate them into operational implications for the company.

Job Function: Business Operations

Responsible for the day-to-day operations of the company's business units. Aims to deliver superior service to clients by driving and optimizing the effectiveness and efficiency of people, processes and technology thereby enhancing financial performance, increasing investment capacity, and managing risk. Builds the sustainable repeatable capabilities that support delivery of the highest standards of service and execution. Analyzes and reviews data tools, business processes and operational standards to execute service delivery. Evaluates and ensures that operations meet company objectives, business needs, service agreements and relevant requirements. Researches and monitors external landscape to identify developments and translate them into operational implications for the company.

Summary of Responsibilities:

The Sr. Specialist, Business Process Management supports various types of initiatives to redesign processes critical to improve operational efficiencies and/or customer experience. The incumbent works with various levels of the organization and partners with IT, Operations and the business to drive goals and objectives. S/he interacts with managers and subject matter experts to analyze process data, build and deploy process KPIs (dashboards, reporting), and develop solutions that improve process performance by increasing productivity and efficiencies.

Essential Functions:

  • Develops project plans, status meetings, project reports.
  • Collects and analyzes internal and external data sources.
  • Facilitates working sessions with various stakeholders and for conducting research on best practices.
  • Facilitates consensus among multiple teams and stakeholders to ensure work can progress in a timely manner and delivers expected results.
  • Leads process re-design efforts across major processes/businesses/functions.
  • Documents current and future state business processes (process flows).
  • Conducts process analysis in support of development of recommendations.
  • Builds KPI reporting and dashboard for ongoing process analysis and business as usual process monitoring.
  • Prepares and presents of findings and implementation plans to management.
  • Follows-up and supports the business as needed.

Other Functions:

  • Other duties as assigned.

Requirements:

  • Education –
    • Bachelor's Degree: in Business, Finance, Economics, Mathematics or equivalent field.
    • or equivalent work experience
  • Experience –
    • 3-5 years Experience conducting analysis on process data as well as leading process improvement projects.
    • 3-5 years Experience in process modeling/optimization.
    • 3-5 years Experience with building and reporting key performance indicators.
    • 3-5 years Experience in Project management, integration of business processes, systems, and/or products.
  • Skills & Abilities –
    • Ability to multi-task and keep initiatives on track simultaneously
    • Excellent communication and organization skills
    • Excellent analytical capabilities including SQL, Excel and relational database skills
    • Detail oriented, organized and analytical
    • Strong commercial orientation with a balance of pricing and strategic business management capabilities
    • A passion for understanding pricing strategies and execution methodologies in a manufacturing and/or distribution business
    • Must relate well to all kinds of people, listens and builds constructive relationships, uses diplomacy and tact.
    • Shows creativity and innovation in presenting ideas.
    • Demonstrated ability to operate independently with broad general guidance against a framework of defined business objectives
    • Ability to drive projects and activities to successful conclusion, operating with a high sense of urgency
    • Demonstrated proficiency in Microsoft Excel, Project, PowerPoint and SharePoint
    • Conscientious with strict attention to detail
  • Licenses & Certifications –
    • Lean, Agile, Six Sigma, or Business Process Management Certification

Competencies:

  • Change Orientation – Flexibility:
    • Proficient – Applying and Executing
      • Adapts quickly to change and makes suggestions for increasing the effectiveness of change
      • Appropriately shifts attention and refocuses on new goals as a result of changes in priorities or competing work demands
      •  

  • Change Orientation – Support for Change:
    • Proficient – Applying and Executing
      • Understands rationale for change and adjusts schedules and tasks to make things work
      • Anticipates and plans for changes in work schedules and assignments
      •  

  • Collaboration – Relationship Management:
    • Proficient – Applying and Executing
      • Knows who to reach out to inside and outside of one’s team to get work done
      • Takes action to enhance working relationships needed to achieve seamless work flow
      •  

  • Customer Focus – Customer Satisfaction:
    • Proficient – Applying and Executing
      • Assesses problem situations and initiates effective interventions that result in customer satisfaction
      • Takes time to develop and maintain relationships with customers
      •  

  • Customer Focus – Issue Ownership:
    • Proficient – Applying and Executing
      • Addresses customer’s requests, ensures concerns are recorded accurately and action is initiated appropriately
      • Makes extra effort to satisfy customers needs and meet commitments
      •  

  • Problem Solving – Problem Identification:
    • Proficient – Applying and Executing
      • Identifies the component parts of a complex situation or problem and the relationship among variables that are not obvious
      •  

  • Problem Solving – Solution Definition:
    • Proficient – Applying and Executing
      • Sees through complexity and detail to get to the critical issues at hand
      • Takes into account the wider context within which problems exist
      •  

  • Risk Management – Continuous Process Improvement:
    • Proficient – Applying and Executing
      • Proactively works to streamline processes and identify and eliminate redundancies
      • Contributes to the implementation of new methods, policies, processes, procedures, or techniques
      • Independently performs monitoring and testing of processes
      •  

  • Risk Management – Knowledge of Risk Management Policies, Regulations, Processes and Procedures:
    • Proficient – Applying and Executing
      • Executes risk management process and procedures without management direction, and demonstrates awareness of expected results
      • Knows the relationship and impact of actions and results
      • Has an understanding of regulations impacting area supported
      •  

Working Conditions:

  • Frequently: Minimal physical effort such as sitting, standing, and walking.
  • Occasional moving and lifting of equipment and furniture is required to support onsite and offsite meeting setup and teardown.
  • Physically capable of lifting up to fifty pounds, able to bend, kneel, climb ladders.

Employer’s Rights:

  • This job description does not list all the duties of the job.  You may be asked by your supervisors or managers to perform other duties.  You will be evaluated in part based upon your performance of the tasks listed in this job description.
  • The employer has the right to revise this job description at any time.  This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.